Intern - Paper Flow, I (Temporary Job Opening)
工作地点：Geneva 截止日期：28 June , 2018
Applicants are encouraged to apply for internships which relate directly to their studies and/or skills and expertise. Applicants are asked to please indicate preferences which best match his/her suitability and do so carefully in order to enhance the value of the internship for both the intern and the receiving UN department.
Completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.
The Cover Note must include:
- Title of degree you are currently pursuing.
- Graduation Date (When will you be/have graduating/graduated from the programme?).
- IT skills and programmes that you are proficient in.
- Top three areas of interest.
- Explain why you are the best candidate for this specific internship.
- Explain your interest in the United Nations Internship Programme.
In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references.
Due to the high volume of applications received, ONLY successful candidates will be contacted.
A person who is the child or sibling of a staff member shall not be eligible to apply for an internship at the United Nations. An applicant who bears to a staff member any other family relationship may be engaged as an intern, provided that he or she shall not be assigned to the same work unit of the staff member nor placed under the direct or indirect supervision of the staff member. For purposes of this instruction, “child” means (i) the child of a staff member; (ii) the child of the spouse of a staff member (stepchild); and (iii) the spouse of a child of a staff member or a staff member’s spouse (son- or daughter-in-law). “Sibling” includes the child of both or either parent of a staff member and the child.
Org. Setting and Reporting
This internship is located in the Division of Administration, Geneva, and is under the supervision of the Chief of the Financial Resources Management Service or the internship supervisor, as appropriate. This internship is proposed from 15 July 2017 to 15 September 2017.
The Financial Resources Management Service is actively working to re-engineer key business processes. This review is to help prepare for a larger service delivery project currently underway and to also support FRMS to prepare for “SMART” workspace plans once the renovation project for the Palais des Nations is complete. The specific aim of this assignment is to document the current flow of paper financial documents and to help develop plans for the Finance Service to move towards a real paperless office. Benefits realised will include reduced paper archives and at the same time ensuring a full compliance with the records management policies of the United Nations.
The internships are UNPAID and full-time. Interns work five days per week under the supervision of a staff member in the department or office to which they are assigned.
Within delegated authority, the intern will be responsible for the following duties:
- Assist in conducting a review of the different business processes in FRMS with the help of existing SOP or with discussions with the concerned staff members.
- Assist in analyzing the documents workflow within FRMS and with other services and/or entities, exploring ways to use the currently available electronic tools.
- Assist in drafting report on the paper use in the service (i.e. what needs to be printed and why, what needs to be saved or archived and in what format).
- Speaks and writes clearly and effectively
- Listens to others, correctly interprets messages from others and responds appropriately
- Asks questions to clarify, and exhibits interest in having two-way communication
- Tailors language, tone, style and format to match the audience
- Demonstrates openness in sharing information and keeping people informed
- Works collaboratively with colleagues to achieve organizational goals
- Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
- Places team agenda before personal agenda
- Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
- Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Planning & Organizing:
- Develops clear goals that are consistent with agreed strategies
- Identifies priority activities and assignments; adjusts priorities as required
- Allocates appropriate amount of time and resources for completing work
- Foresees risks and allows for contingencies when planning
- Monitors and adjusts plans and actions as necessary
- Uses time efficiently
To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:
- Applicants must meet one of the following requirements:
a) Be enrolled in a graduate school programme (second university degree or equivalent, or higher); or
b) Be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or
c) Have graduated with a university degree and, if selected, must commence the internship within a one year period of graduation.
- Be computer literate in standard software applications;
- Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
- Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Applicants are not required to have professional work experience for participation in the programme.
Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage